Tag Archives: take action

overwhelmed and frustrated

‘Consult not your fears but your hopes and your dreams. Think not about your frustrations, but about your unfulfilled potential. Concern yourself not with what you tried and failed in, but with what it is still possible for you to do.”  Pope John XXIII

More and more people are overwhelmed by all the things they have to do.   There is a list and another list and lists that have long been buried.   Lists upon lists of things to do and they all seem important and necessary to do.   It creates a sense of overwhelm and lower energy to do the work.    How do you move beyond the feeling of being overwhelmed?

The first step is to define and list all the things that are important to you, things you value and list them in the order of importance to you.    What is the most important thing?   Is it money, relationships, career, spirituality, family, health, personal development or something else?    Do you know what you value, what you place first in your life?    What are you placing first in your life?

If you value relationships and spend very little time growing those relationships there will always be a tug towards the values you hold and over time that tug will grow into more than just a tug.    When you are living in a way that doesn’t align with your values it is easy to get overwhelmed, frustrated and upset.

What steps can you take to overcome the frustration of being overwhelmed?

1. Write down all the things that are you feel need to be done. All of them, small or large.

2. How important are those things?  Do they need attention immediately, in a day or two, or longer (a week or a month).

3. Rewrite the list and put those things in the categorized of immediate, soon, and later.

4. Estimate how long it will take to do the “immediate” tasks.  Minutes, hours, or days.

5.  Which one is the most important of the immediate tasks to complete now.

6. Do it and get it done.

7. Now, how much time do you have left today to complete those “immediate things”?     Will you be able to complete these tasks?

8. What can be re-negotiated?   What can you do last?

9. Take a break … 10 minutes, refocus, re-energize, take in some deep breaths.   Relax

10. Start on the next most important task.

Now 10 steps may seem like a lot of tasks to do to just whittle down the immediate list to something that is manageable  and that is because it allows you to focus on what is the most important right now.   Work on lowering the stress by getting things done.  Little things create a win and may give you the energy to tackle a bigger item.   Keep moving forward through the list.   If you get all the immediate tasks done, work on something that is coming up.   Prioritize that list and do what you can.  Keep removing things off of the list.

It may take some time to shrink the list down but applying effort each day, doing what you can will help reduce that feeling of overwhelm.

If you can’t get it all done yourself, see who you can find that can help you.  Is there a friend that could spend a couple of yours shrinking your list.  Is there an employee that could take a few of the tasks.   Distribute the workload if it is more than what you can do alone.

If the work was given to you by someone else see if you can reschedule some of the work.  Get some help so that you don’t get too far behind.

“It’s not enough to be busy, so are the ants. The question is, what are we busy about?”
Henry David Thoreau

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our greatest weakness

“Our greatest weakness is the weakness of an undisciplined mind.”  Marianne Williamson

The day started off with a list of things to accomplish, energy surged as the reward of completing the list was an hour of exercise.    In a few minutes the schedule already suffered a setback.   An email that should have taken five minutes to respond to, took 45 minutes.    The only meeting of the morning was missed and that meant finding out what happened.   It wasn’t long before the items on the list weren’t the things that were going to get done.    The vision of having a whole hour to exercise shrunk to 30 minutes, then 15 and then put off until tomorrow.

Our days don’t start off with the idea that before 9:00AM all the plans for the day are ruined.   We start off with the greatest of intentions and then “IT” happens.   Something will happen to shift the day in a direction that doesn’t even remotely resemble the original things that needed to get done.   What would it be like to start and finish a day the way it was planned?

Often the disruptions to the desired goals that you had for the day really should be done.  It is those things that push you off the desired path.   Combating disruptions takes a disciplined mind.

A disciplined mind is a habit just like other routine activities in your life, it takes at first a conscious effort to create the patterns needed to stay on task.   It takes “will power” to maintain the original focus and to stay away from doing things that while interesting don’t move you towards your real goals.   Be self-disciplined and avoid being lazy.   The laziness factor is accepting that other things that enter into your day are a priority.   If the things you had planned for yourself are important to accomplish then nearly anything else that gets added should be added to the end of the list not at the top.

How do you create a disciplined mind?

1. Take action – don’t put anything off.

2. If it is important make sure it gets done.

3. If it isn’t important don’t do it.

4. Avoid being lazy.  Do it now.

It is really easy to put off what should be done and do what doesn’t need to be done.  It is easy to be lazy and hard to get what needs to be done, DONE.

If it were easy people would be able to keep a New Year’s resolution.  If it were easy people would be getting more done in less time.
If it were easy people would have the time they need to do the things they want to do.
If it were easy people would discipline their minds.

“What you have to do and the way you have to do it is incredibly simple. Whether you are willing to do it, that’s another matter.” Peter F. Drucker

 

the goal

“First, have a definite, clear practical ideal; a goal, an objective. Second, have the necessary means to achieve your ends; wisdom, money, materials, and methods. Third, adjust all your means to that end.”

Aristotle

Grasp the dream, set the goal and then take action.